Grant Administration
Have or administer an existing JSMF grant? You're in the right place.
Budget: Instructions
Include a budget justification explaining why the requested funds are needed to carry out the proposed research. If the funds requested will not cover the full cost of the proposed research, please indicate all other funding sources. Prior to awarding grants, the Foundation reserves the right to renegotiate budgets. Foundation policy does not allow for indirect cost requests.
Before preparing a budget for project submission, Researchers should consult with their grantee institutional financial officer to review their institution's grant policy and to ensure they are in compliance with such policy.
For JSMF grants made in foreign currencies, non-U.S. Grantees are required to submit budgets in their foreign currency as well as dollar amounts. JSMF will make scheduled grant payments in dollars based on the foreign exchange rate as of each payment date, if the award is made.
The budget should have clearly-marked columns for funds needed in each year of the proposed project. We also ask that you provide totals for the entire project. Total each category such as salaries, equipment, materials, supplies, travel and expenses. For your information, we have provided two sample budgets (links above); they are provided for informational purposes only, and are not all-inclusive of allowable budget line items.
After determining the budget amounts for the duration of the grant, include the project start date. The grant term "from (mm/yy)" and "to (mm/yy)" with total amounts needed each grant year should be clearly identified. When determining start dates for a project, allow 4-6 months after deadlines for proposal review and administrative processing if funded.
Note: Once funding is approved, the grantee institution's financial office serves as fiduciary agent overseeing all expenditures associated with grant budgets.
JSMF does not negotiate subcontracting of grant funds. JSMF does not review or approve subcontracting agreements, changes to, or the transfer of, subcontracts. The Foundation does, however, give the grantee institution the authority to write subcontracts in order to make available the necessary funds for the principal and co-Researchers to complete the approved project. If a letter is needed stating the Foundation's position regarding subcontracts, submit requests via email to the Grants Manager.
Personnel
1. When calculating salaries for personnel, please account for all institutional requirements for fringe benefits such as health insurance, unemployment, etc. and include percentage increases chargeable to the grant by year, if applicable.
2. Be certain to account for the institution's 'cost of living' salary adjustments in the budget table and justification narrative when applicable.
3. JSMF neither has restrictions on the number of applications requesting support nor the number of awards that can be given to an institution for collaborative projects, as long as JSMF program guidelines are followed. Your budget must clearly communicate the collaborative effort to include such items as salaries, equipment and supplies for all participating scientists at each institution. If you are including the payment of salaries as part of the budget, please note that JSMF will pay the maximum salary for the given position based upon the grantee institution's pay scale.
Equipment
1. The Foundation realizes that pricing equipment items for future years can be difficult to project--provide a best estimate. Example: "Laptop Computers; 3 at $1700/each." Equipment purchased by an institution with JSMF funds for the Researcher to conduct the research, is the property of the grantee institution. Investigators planning to transfer to another institution or intending to take equipment off site, must request approval from the appropriate grantee institutional office.