Research Awards: Budget Preparation

General Information

Include a budget justification explaining why the requested funds are needed to carry out the proposed research. If the funds requested will not cover the full cost of the proposed research, please indicate all other funding sources. Prior to awarding grants, the Foundation reserves the right to renegotiate budgets. Foundation policy does not allow for indirect cost requests.

Before preparing a budget for project submission, principal investigators should consult with their institutional financial officer to review their institution's grant policy.

Foreign institutions should convert all budget amounts to U.S. currency.

The budget should have clearly-marked columns for funds needed in each year of the proposed project. We also ask that you provide totals for the entire project. Total each category such as salaries, equipment, materials, supplies, travel and expenses. For your information, we have provided a sample budget (PDF | Excel); it is provided for informational purposes only, and is not all-inclusive of allowable budget line items.

After determining the budget amounts for the duration of the grant, include the project start date. The grant term "from (mm/yy)" and "to (mm/yy)" with total amounts needed each grant year should be clearly identified. When determining start dates for a project, allow 4-6 months after deadlines for proposal review and administrative processing if funded.

Note: Once funding is approved, the grantee institution's financial office serves as fiduciary agent overseeing all expenditures associated with grant budgets.

JSMF does not negotiate subcontracting of grant funds. JSMF does not review or approve subcontracting agreements, changes to, or the transfer of, subcontracts. The Foundation does, however, give the grantee institution the authority to write subcontracts in order to make available the necessary funds for the principal investigator and co-P.I.'s to complete the approved project. If a letter is needed stating the Foundation's position regarding subcontracts, submit requests via email to the Grants Manager.