2014 Studying Complex Systems Scholars & Postdoc Conference & Advisory Board Meeting

May 28-30, 2014
Emory Conference Center, Atlanta, Georgia, USA


Agenda | Participants | Travel Arrangements


Travel Arrangements

In order to obtain the best airline fare, the Foundation requires that you make your travel arrangements through Travel Etc. as soon as possible. Please arrange your travel so you can attend the entire meeting.

Diane Gibson, Travel Etc.
Email: diane@gototraveletc.com
Toll-Free: (800) 844-8382
Phone: (314) 469-6003


Travel Expenses

If you have been invited to a JSMF sponsored workshop or meeting, your travel expenses will be covered to attend. This includes:

  • Airfare (coach-class) or trainfare
  • Lodging
  • Ground transportation
  • Meals during the meeting

Airfare, lodging, ground transportation to and from the meeting site, and on-site meals are paid directly by JSMF. You are responsible for submitting itemized receipts for reimbursement of other travel expenses within 30 days of the close of the workshop using the reimbursement form. Reimbursement will occur 6-8 weeks following the close of the meeting.


Frequently Asked Questions


1. I prefer to book my own travel arrangements.

  • You must book your travel with our travel agent, Travel Etc. (Diane Gibson).
  • If you wish to book your own travel arrangements or use your own travel agencies, you must contact JSMF directly for approval. If you decide to book your own travel, we will reimburse you for the cost of a round-trip ticket from your home location to the meeting location. Airfare change fees are not reimburseable.

2. Is it ok if my spouse travels with me?

  • In many cases, it is not a problem if an additional person stays in your room, but you must contact the hotel directly to be certain. In all instances, you are financially responsible for all travel expenses for your spouse. If you are making your travel arrangements with our travel agent, it is possible for your flight (the invited guest) to be charged to JSMF and your companion's flight to be charged to your personal credit card. Be aware that some locations cannot accommodate companion travelers.


3. I am unable to use your travel agent to purchase my airfare. Is it possible to be reimbursed now (before the meeting)?

    No. All reimbursements are processed after the meeting.